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Document Management System (DMS)

Document Management system (DMS) is the management of records for an organization throughout the records-life cycle.
The activities in this management include the systematic and efficient control of the creation, maintenance, and destruction of the records along with the business transactions associated with them. Considered a key component of operational efficiency, Document management adds more value to organization’s information assets.

Our cloud based Document Management System enables you to achieve maximum efficiency at a minimum cost. You will have secure, remote and multi user access available anywhere anytime via web browser all without the capital expenditure and support headache for IT.

Activities and Benefits

Activities involved in records management are:

• Identifying the information which needs to be captured.

• Information planning for the organization.

• Enforcement of policies and practices regarding creation, maintenance, disposal of records

• Creation of a records storage plan.

• Classification, identification and storing the records.

• Coordination of providing internal and external access to the records keeping in view of data privacy and business and data confidentiality.

Benefits brought by records management are:

• Increase of productivity and accountability in the organization.

• Reduction in research for the right information. Resources are saved from time consuming research for data retrieval.

• Cost-effective record storage due to absence of redundant records. Operating costs are reduced.

• Creation of records are governed by standards and regulations present in the organization. Thus, it ensures regulatory compliance.

• Document management helps in controlling the creation and growth of records.

• Document management brings in the capability to adopt new technologies for record keeping.

• Litigation risks are minimized using Document management.

• Vital information can be well protected and secure using Document management.

• By providing easy and better access to relevant records, it helps in better governance and corporate decision-making.

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